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General Poster Session Guidelines

General Information
  • ASTRO will provide a poster board, 8 foot wide by 4 foot high, approximately 3 feet off the ground. The surface is fabric-covered fiberboard contained within a 2-inch wide frame and firmly supported on “A frame” legs.
  • Maximum dimensions for a poster are: 44 inches wide by 40 inches high; 111.8 cm wide by 101.6 cm high. Do not exceed these dimensions - two posters will equally share one side of each poster board. Poster should be easily read at a distance of 4 feet.
  • A poster printed on one large sheet is encouraged.
  • The heading should include the abstract title, author names and institutions.
  • ASTRO suggests that you organize your poster by the following sub-headings: purpose/objective, materials/methods, results and conclusions.
  • You are encouraged to bring handouts of your poster.
  • All presenters are required to be at their posters during the reception on Thursday, February 20, 2014, from 5:00 p.m. to 6:30 p.m.

Poster Set-up and Removal Times

Poster Set-up:
Wednesday, February 19, 2014, 3:00 p.m. - 6:00 p.m.
Thursday, February 20, 2014, 7:00 a.m. - 9:30 a.m.

Poster Removal:
Friday, February 21, 2014, 3:00 p.m. - 6:00 p.m.

ASTRO is not responsible for the removal of your poster. All posters not removed by 10:00 a.m. Saturday, February 22, 2014, will be destroyed. You are strongly encouraged to remove your poster on Friday, February 21 during the time listed above.

Poster Viewing Times and Sessions

Posters can be viewed in the Exhibit Hall on Thursday and Friday during breakfasts, lunches, and morning and afternoon breaks. In addition, a dedicated poster reception* is scheduled for Thursday, February 20, 2014, from 5:00 p.m. to 6:30 p.m.

Thursday, February 20, 2014
7:00 a.m. – 8:00 a.m. Continental Breakfast
9:30 a.m. – 10:00 a.m. Break
11:30 a.m. - 12:30 p.m. Lunch
3:30 p.m. - 4:00 p.m. Break
5:00 p.m. - 6:30 p.m. Poster Session and Reception*

Friday, February 21, 2014
7:00 a.m. – 8:00 a.m. Continental Breakfast
9:30 a.m. – 10:00 a.m. Break
12:00 p.m. – 1:00 p.m. Lunch
2:30 p.m. – 2:45 p.m. Break
3:00 p.m. – 6:00 p.m. Poster Removal

*Presenters are required to be at their posters during the reception. In the unlikely event that this session is rescheduled, you will be notified via email.

Poster Tube Storage

Poster viewing presenters may store their poster tubes in the bins provided at poster check-in. Presenters will be asked to label their tube with their last name. Tubes will be available for pick-up any time the exhibit hall is open.
Poster tubes MAY NOT be stored under poster boards. Any tubes left under poster boards will be removed.

Tips on Organizing Your Poster

  • The key to an effective poster display are preplanning, preparation and the flow of information. Decide the overall logic of the poster. Most posters have sequential sections.
  • Posters should stimulate discussion, not give long presentations. Keep text to a minimum. Space your information proportionally.
  • Graphics may be included and are the essential ingredient of an effective poster. Use photos, graphs, tables, charts and images to reflect pertinent points.
  • Tables are preferable to graphics for small data sets.
  • Words and illustrations should go together avoiding clumsy diverting segregation.
  • To attract interest, include a clear title and at least one graphic that encapsulate the work.
  • Rehearse a five-minute chat during which you will explain the key concepts of the research and give examples of facts/statistics to reinforce them.
  • When choosing a background color, remember that neutral or gray colors will be easier on the eyes than a bright color.
  • Remember, good content and designs are the most important elements of your poster.

Shipping Your Poster

We recommend that you make arrangements to ship your poster to your hotel addressed to your attention.

More Information

For questions or additional information please contact ASTRO's Education Department.